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Re: [10GBT] Hotels almost Sold Out for July 2004 IEEE 802 Plenary



Title: Hotels almost Sold Out for July 2004 IEEE 802 Plenary

If attempt to book the Embassy Suites, they may tell you that there are no rooms available at the IEEE rate but there are rooms for a higher price such as $165 a night. Both web and phone reservations appear to be doing this.

Buzz tells me that this is a failure in the Embassy Suite reservation tool. The contract requires that they honor the group rate when they have rooms available even if we go over the block maximum. If they give you a rate more than the group rate, Buzz said to book the room and let Jennifer Hull of Face to Face know so she can correct the problem.

Jennifer's email is: jennifer@facetoface-events.com

Regards,
Pat

-----Original Message-----
From: stds-802-3-10gbt@IEEE.ORG [mailto:stds-802-3-10gbt@IEEE.ORG]On Behalf Of Booth, Bradley
Sent: Friday, June 11, 2004 12:36 PM
To: STDS-802-3-10GBT@LISTSERV.IEEE.ORG
Subject: [10GBT] Hotels almost Sold Out for July 2004 IEEE 802 Plenary

The next IEEE 802 Plenary Session is July 11-16, 2004, in Portland, OR. Both the Hilton Portland and the Embassy Suites are almost SOLD OUT. If you have not done so, please make your room reservation now. Next Friday is the cut off date for these rooms, however we are sure to sell out before then. Don’t leave it to the last minute. July is high season in Portland, and if you miss out on these rooms, there will not be much else to choose from.

The July IEEE 802.0/.11/.15/.16/.17/.18/.19/.20/.21 Plenary WG Sessions will be held at:

Hilton Portland & Executive Tower

921 SW Sixth Ave.

Portland, OR. 97204, USA

Reservation Phone: +1 (503) 226-1611    Toll Free:  (800) Hiltons (U.S. Only)

Reservation Fax: +1 (503) 220-2565

Hotel Reservations Websitehttp://www.hilton.com/en/hi/groups/private_groups/pdxph_iel/index.jhtml

The 802 Conference room rate is  $129. Single/Double Occupancy + tax per night.  These rates are available from July 2 – 26, 2004, subject to room availability.  Please make your room reservations directly with the hotel, and be sure to identify yourself as a member of the IEEE 802 Group to qualify for these special group rates.  For this meeting we have a block of rooms that are reserved for IEEE 802 attendees until the reservation deadline (room-block cut-off date). 

The Hotel Reservation Deadline (Room-block cut-off date) is Friday, June 18, 2004

Cancellation Policy: Your deposit will be refunded (or the guarantee released), if the reservation is cancelled at least 48 hours prior to 6pm of your scheduled arrival date.  Late cancellations and “No-Shows” will be assessed a one night (room + tax) penalty. 

-------------------------------------------------------------------------------------------------------------------------------------------

The July IEEE 802.1/.3 Plenary WG Sessions will be held at:

Embassy Suites Hotel Portland - Downtown

319 SW Pine St

Portland, OR. 97204, USA

Reservation Phone: +1 (503) 279-9000    Toll Free:  (800) Embassy (U.S. Only)

Reservation Fax:  +1 (503) 220-0206

Hotel Reservations Website
https://secure.hilton.com/en/es/res/choose_dates.jhtml;jsessionid=W0EII2TSR2TUMCSGBIYM22QKIYFCXUUC?ctyhocn=PDXPSES

Group Code: IEE  (please note: you must enter this group code on the webform to get our special group rate)
The 802 Conference room rate is  $135.00 Single, $155.00 Double Occupancy + tax per night.  These rates are available from July 2 – 25, 2004, subject to room availability.  Included in the room rate is a full cooked-to-order breakfast every morning and the “Managers Reception” every evening.  Every room is a two-room suite, and the hotel offers free van transportation for guests within a 2-mile radius.  Please make your room reservations directly with the hotel.  When making reservations by phone, please be sure to identify yourself as a member of the IEEE 802 Group to qualify for these special group rates.  For this meeting we have arranged a block of rooms that are reserved exclusively for IEEE 802 attendees until the reservation deadline (room-block cut-off date). 

The Hotel Reservation Deadline (Room-block cut-off date) is Friday, June 18, 2004

Cancellation Policy: Your deposit will be refunded (or the guarantee released), if the reservation is cancelled prior to 6pm of your scheduled arrival date.  Late cancellations and “No-Shows” will be assessed a one night's (room + tax) penalty. 

Registration is NOW available!
Please register for this session at:  http://www.ieee802.org/meeting/NextPlenary.html

Session Registration: Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the session. Registration is available through a secure website or at the On-Site Registration Desk. Pre-registration is available through the website only, NO checks are accepted for pre-registration.  The web pre-registration fee is $300.  Pre-registration closes at 1am UTC, Saturday, June 26, 2004 (6pm PDT, Friday, June 25, 2004).  After the close of pre-registration, the web registration fee is $350.  Web registration fees must be paid by credit card.  Your credit card is billed at the time you register.  The On-Site registration fee is $350 and can be paid by Visa, MasterCard, American Express, Discover Card, by personal, company, or traveler’s checks (in US$ only), or by US cash.  All checks must be made payable to "IEEE 802".  Registrations may be canceled subject to the terms and conditions of our Cancellation Policy.  Registrations are not transferable to any other individual. 

For more detailed information on this Plenary Session, please go to: http://www.ieee802.org/meeting/index.html

Thank you,

Dawn C. Slykhouse, IEEE 802 Conference Organizer

c/o Face to Face Events, Inc.

802info@ieee.org