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Re: [802SEC] [Fwd: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding]



John-

I do not feel comfortable with your suggestion to use IEEE staff travel policy. While we are unlikely to have problems domestically, I have observed several occasions when I was out of the country and staff travel expenditures were running (I would estimate) 3 times what the volunteers were typically spending. For example, IEEE puts its staff into business class for air travel far more readily than such privileges are made to many of our volunteers. I'm not particularly worried about Buzz on this issue, especially for the Orlando meeting. I am very concerned about setting a precedent (explicitly or otherwise) to tie us to a travel policy that is more generous than the ones governing those who are funding this ordinary expense.

I think we are on thin ice on this issure anyway. If this vote were put to 802 at large, it would be a tough sell for any funding of this sort. To put in place a funding policy more liberal than what is common in industry at the moment is a bad idea.

Geoff

On 1/27/10 2:24 PM, James Gilb wrote:
All

Forwarded on behalf of John Hawkins.

James Gilb

-------- Original Message --------
Subject: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary
March T&L Funding
Date: Wed, 27 Jan 2010 15:55:58 -0500
From: Hawkins, John<jhawkins@ciena.com>
To:<gilb@ieee.org>,<p.nikolich@ieee.org>

Thanks James,

I understand and respect your rationale.  Is there anything that I could
do in terms of the language to accommodate you? I don't see it but
perhaps you want to suggest some language.

In answer to your first point: I would handle it the same way I handled
Arnie, and that was to use the IEEE staff travel policy as a guideline.

But I don't know how to solve your second and third points in the short
term.

(I'm on the road so can you please send this to the reflector on my behalf?)

John

----- Original Message -----
From: ***** IEEE 802 Executive Committee List *****<STDS-802-SEC@ieee.org>
To: STDS-802-SEC@LISTSERV.IEEE.ORG<STDS-802-SEC@LISTSERV.IEEE.ORG>
Sent: Wed Jan 27 14:53:03 2010
Subject: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary
March T&L Funding

Dear John

I vote Disapprove for the following reasons:

1) We do not have a procedure for approving "reasonable and customary
expenses" or a policy that determines what is "reasonable and
customary".  Who will review and approve the expenses?  Are there any
limits to the type of expenses that are covered (e.g., laundry, fitness
room fees, airfare, taxi, rental car, hotel, meals, etc.).  Is there are
per diem limit for meals?  Before we embark on this path, we need to
have policies in place to handle this.

2) The 802 EC has not developed a policy on which members should have
expenses reimbursed.  Is there a reason that one member has their
expenses partially covered and others do not?

3) All EC members have current endorsement letters promising to cover
all expenses through the March 2010 meeting.  One purpose of the letter
is so that the Sponsor knows that it will not be required to cover any
of those expenses.  If we want to create a new policy going forward,
then we should discuss that in the March meeting.

James Gilb
802 Recording Secretary

John Hawkins wrote:
Folks,

Paul has authorized the following motion for your consideration. Based
on our previous discussion on the topic, this is what  I think can get
us an answer to this question to cover the next meeting.  Much more
discussion will follow in Orlando on the longer term solution. For
now, please vote your preference one way or the other.

  Motion:
Without precedent, the EC approves the use of IEEE 802 resources for
reimbursement of  reasonable and customary expenses for Buzz Rigsbee,
such that he may continue to execute his duties as the IEEE 802
Executive Secretary, for the March 2010 plenary. Such reimbursement
will be not to exceed $1,000

  Moved:  John Hawkins
  Seconded: Steve Shellhammer

Start of ballot: Tuesday 27th January, 2010
Close of ballot: Saturday 6th February, 2010, 11:59PM EDT

Early close: As required in subclause 3.1.2.2 'Electronic Balloting of
the IEEE project 802 LAN/MAN Standards Committee (LMSC) Operations
Manual, this is notice that this ballot may close early once
sufficient responses are received to clearly decide a matter.

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CIENA CORPORATION

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