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[802SEC] +++ EC Email Ballot: (early close) Motion to ease anti-commercialization rules for Plenary Sponsor for the Beijing meeting

Dear EC members

The Sponsor Chair has delegated the conduct of an EC electronic ballot on the following motion to me.

Moved: Gilb
Second: Thaler

One time "softening" of anti-commercialization rules for Plenary
Sponsor for the March 2014 Beijing meeting.

Guidelines for the March 2014 Beijing Plenary Meeting should be aligned to the current guidelines for the IETF* with respect to allowable commercial presence and activities at a Plenary by a major meeting sponsor/underwriter. Details of implementation are left to the discretion of the 802 Chair or his designated representative.

*Sponsor Benefits such as:
     - Meeting Program Listing
     - Meeting signage (e.g. at breaks there will be signs out that say
this break was sponsored by ...)
     - Logo on meeting announcements for that plenary
     - Logo on Meeting Web page (with link to corporate web page?)
     - Badge lanyards and/or sponsor logo on badges (we do this for
     - Sponsor Literature/Visual Display area
(e. g. a few tables set up, usually somewhere near the registration area where the sponsors can hand out some corporate literature and/or they some trinkets with their logo)

Start of ballot: 20 August 2013
Close of ballot: 30 August, 2013, 21:00 PDT

Early close: As stated in the "Voting rules" subclause of the IEEE LMSC OM, "For urgent matters once sufficient response is received to clearly decide a matter, the ballot may be closed early."

As our plenary meeting in March 2014 is fast approaching, this is an urgent matter as we seek to find Sponsors to offset the cost of this meeting.

James Gilb

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