Corrected

Minutes – 21/22 October 1998 Meeting of the Incident Management Working Group

Phoenix City Hall, Phoenix, AZ

Hosted by Andy MacFarlane and the Phoenix Fire Department

Chaired by Chester Chandler, Florida Turnpike Authority

21 October, 1998

Attendees introduced themselves to the group. Attendance roster:

Ken Vaughn: A new ad hoc committee is being formed under the auspices of Working Group 9, Technical Committee 204, ISO to cover accident information and incident information. A liaison is needed from the IEEE IMWG to this group.

John Corbin: The ITE has formed a new Traffic Incident Management Committee and is looking for input from the IEEE IMWG.

No funding for the consultants as of yet. As best as can be understood, Jerry Walker has a proposal in hand from the consultants, and they are awaiting his reply.

A funding proposal has been sent to FHWA for interim/bridge funding to carry the consultants’ work through the end of CY98. The effort is scoped to bring the current draft standard to the balloting stage.

SCC32 continues to meeting via teleconference monthly, and Chester Chandler participates as a member. The next SCC32 face-to-face is scheduled during TRB, January 1999.

The minutes from the August meeting in Seattle have been available on the IMWG web site, and the secretary will accept corrections from members.

The Chair will forward electronic copies of the Sep 10 and Sep 17 SCC32 teleconferences to the Secretary.

The Chair summarized his August 4 face-to-face meeting with Bob Bottschaulk, Chair of SCC32, where we were charged with bringing the current draft standard to ballot.

The currently-published version of the CSO "Measles Chart" was displayed and it was noted that the information on it for P1512 was out-of-date. No one was sure of the origin of the information contained therein, however several felt that it originated with Tom Kurihara. John Lathrop accepted the action item to speak with Tom Kurihara regarding updating the status information on the chart

Previous Action Items:

The Vice Chair will continue to reach out to NENA and APCO to secure their participation in our activities. Apparently there is funding available to cover their travel expenses.

The Chair reported that Jerry Walker is willing to fund one more workshop, and recognizes that the working group needs to hold one more face-to-face meeting.

The Chair emphasized the purpose of the meeting in Phoenix was for the group to (1) determine the readiness of the standard for submission to SCC32; and (2) work on new PAR(s) and work plan(s). Separate PARs will be required by IEEE for each volume, as well as for the revised Volume 0.

Fix the email and other information for John Lathrop and Ken Vaughn.

Fix the email for David Helman

Add John Corbin to the list of attendees.

The draft agenda as posted on the IMWG website was adopted unanimousely.

The Chair requested that David Kelley continue as the Technical Editor, and he accepted.

John Lathrop presented a change summary entitled "Where we’ve been since Seattle."

Ken Vaughn presented a summary of several aspects of his proposed changes to the standard. It was noted that there was no funding for most of the proposal without a new PAR/Program Plan/Contract, however a portion was adopted nevertheless:

Motion made, seconded, and approved unanimously that the standard adopt the portion of the Ken Vaughn proposal described as "A ‘sequence of sequences EMBEDDED PDV’ approach." Ken Vaughn accepted an action item to provide a description and rationale for this approach.

Motion made, seconded, and passed (8 aye, 3 nay) to defer both Sections 5.4 and 5.5 of the current Volume 0.

Motion made, seconded, and passed unanimously to incorporate Section 5.1 of the current Volume 1 into Volume 0.

This effectively eliminates the current Volume 1.

Ron Ice made a presentation regarding Revision 2 to the National Architecture. He noted that there were several incident management interfaces that remain to be addressed. He noted that 3 and 4, below may have already been covered in the TMC/External TMC message set. His list included:

1. Resource Request
2. Resource Deployment Status
3. Remote Surveillance Control
4. Current Network Conditions
5. Emergency Traffic Control Request
6. Emergency Traffic Control Response

Ken Brooke, Ann Lorschieder, and Andy MacFarlane will prepare a 1489-compliant data dictionary (the EMDD) for insertion into the standard. Ron Ice volunteered to provide an extract of IM-unique data elements found in the current draft, together with the meta-attributes, ready to be filled in. This may be initially as an appendix, however it should be split out as a separate volume as the 1512 family of standards becomes more defined.

Ken Brooke will propose a 1488-compliance approach to the group.

The changes will be completed and the revisions returned from the consultants two weeks following receipt of funding.

The motion was made, seconded, and passed unanimously to send a letter of support to the ITE ITS Council expressing our support of their Traffic Incident Management Committee’s efforts.

David Helman will inquire as to the possibility of a representative from our group speaking at the freeway incident management workshop to be held 10 January.

The motion was made, seconded, and passed unanimously that the group consider the following standard subject areas in decreasing order of priority:

1. Traffic
2. Public Safety
3. HAZMAT
4. Disaster Management
5. Mobile/Field Information Exchange

The motion was made, seconded, and withdrawn to extend or modify the current PAR to address traffic in Volume 1, and to prepare new PARs for Public Safety and HAZMAT, all to be done simultaneously.

The motion was made, seconded, and passed unanimously to modify the current PAR to cover Volume 0, and to prepare new PARs to cover (1) Traffic, (2) Public Safety, and (3) HAZMAT; all work to be done simultaneously.

The PARs were understood to cover standards, separate volumes, guides, and a data dictionary. The Program Plan material was understood to cover prototyping, testing, tabletop exercises, supporting ITSA/ESC, supporting ITE/TIMC, and other activities. A clear division of volunteer and subsidized consultant activity will be shown. The Program Plan would build upon previous material authored by Tom Kurihara, John Lathrop, and David Kelley, which was presented and discussed in San Antonio and Seattle.

The tentative planning schedule is as follows:

It was again emphasized that it is important to recruit public safety involvement in the working group.

It was realized that the data dictionary would need to be a separate document, hence a separate PAR, however still done in conjunction with Volume 0.

It was decided that references to other standards and documents in the current draft should be made specific to include enough information for a third party to precisely identify the actual documents. This would include, for instance, publication date, version number, revision number, ammendment number, and the like. The source organization’s address should also be included for each. It was recognized that some of the documents we have used are pre-publication draft versions, and that might cause a problem. If indeed this is a problem, then it is a problem for us to use them at all. However, we must use the best source information available at the present time in order to write our standard. It was agreed to make the above editorial changes now, and to revise them as needed just prior to our publication in order to resynchronize our standard with the family of referenced standards.

A long discussion ensued where the revision of the IDX message was debated. Several changes were agreed to, and John Lathrop recorded the details of each.

The motion was made, seconded, discussed, and passed (9-Aye, 1-Nay, 1-Abstention) to revise the IDX as discussed.

The Chair resummarized the actions needed as a result of the group’s discussions, to wit:

1. Modify the existing PAR to address Volume 0, the base Incident Management Standard
2. Prepare new PARs to address Volumes 1, 2, and 3, dealing with Traffic, Public Safety, and HAZMAT.
3. Prepare a new PAR to address the Emergency Management Data Dictionary
4. Prepare a new PAR to address the Implementation Guide
5. The next meeting will be held on January 8 in Washington, DC. Mitretek Systems (Suite 755, 600 Maryland Ave, SW, Washington, DC 20024) will host the meeting, and Ken Brooke (202-488-5719) will serve as the on-site coordinator.

The Secretary accepted the action to notify SCC32 of the meeting location and time [This has been done].

The Chair read the draft letter to the ITE supporting their new Traffic Incident Management Committee. The motion was made, seconded, and passed unanimously to approve the letter.

The Chair will select a working group teleconference date and time, now tentatively to be held on the 23^rd, 24^th, or 30^th of November.

The Chair appoints the following as SubGroup Leaders:

Andy MacFarlane, for the Public Safety volume.

Tip Franklin, for the HAZMAT volume.

Chester Chandler, for the Traffic volume.

Ken Brooke, for the Data Dictionary

John Lathrop, for the Implementation Guide.

There being no further business, and due to the lateness of the hour, the meeting was adjourned at 17:30 on 22 October.

Respectfully submitted,

Ken Brooke

Secretary