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Re: P&P: RE: Fw: Fw: SUO: MSO ballot canceled due to new IEEE voting rules
Sounds good to me.
John Velman
On Wed, Mar 03, 2004 at 07:13:20PM -0000, West, Matthew R SITI-ITPSIE wrote:
>
> Dear Colleagues,
>
> > 2. As a minimum, we need to educate all voting members. I suggest we
> > draft a brief explanation, send it out, and ask everyone to
> > report back
> > that they read. Any volunteers to write a draft?
>
> I volunteered to write a draft. Here it is.
>
> CHANGE IN VOTING RULES
>
> The IEEE has announced new rules for counting ballots. For the e-mail
> ballots that we use the rule is:
>
> YES > 0.5*VOTING MEMBERS
>
> A voting member is anyone who is registered on the list of voting
> members.
>
> I.e. abstaining, responding but not voting, or not even
> responding are all effectively "NO" votes.
>
> In practice this makes being a responsible voting member more onerous
> than in the past, when if you were not interested, or not bothered
> about a particular vote you could respond but not vote, and you would
> not be counted in the ballot.
>
> If you have consistently not voted in ballots we suggest either:
>
> 1. (Preferably) you take a more active interest in the work of the
> Group and vote positively (YES or NO) in ballots.
> 2. You consider removing yourself from the voting membership (which in
> no other way limits your participation in the Group).
>
>
> Matthew West
> Principal Consultant
> Shell Information Technology International Limited
> Shell Centre, London SE1 7NA, United Kingdom
>
> Tel: +44 20 7934 4490 Mobile: +44 7796 336538
> Email: matthew.west@shell.com
> Internet: http://www.shell.com
> http://www.matthew-west.org.uk
>
>
> > -----Original Message-----
> > From: jim.s3@juno.com [mailto:jim.s3@juno.com]
> > Sent: 26 February 2004 13:28
> > To: suo-policies@ieee.org
> > Subject: P&P: Fw: Fw: SUO: MSO ballot canceled due to new IEEE voting
> > rules
> >
> >
> >
> > SUO P&P,
> >
> > Here are my ideas on the new IEEE email voting rule.
> >
> > 1. SUO may be in only IEEE standards WG that meets only via
> > email. Other
> > WGs probably don't care about the tougher email rule, since they can
> > simply wait until their next meeting a take a simple majority vote. I
> > don't agree with the new rule, but I also don't think it's worth the
> > effort to try to get it changed.
> >
> > 2. As a minimum, we need to educate all voting members. I suggest we
> > draft a brief explanation, send it out, and ask everyone to
> > report back
> > that they read. Any volunteers to write a draft?
> >
> > 3. I don't think we can require people to cast votes, but I
> > do suggest we
> > express the importance of everyone taking the time to take a
> > postion and
> > cast a vote on every ballot.
> >
> > 4. In the long run, I don't this rule will matter much. The final WG
> > step is to send a 'Committee Draft' to IEEE for formal
> > balloting, which
> > to pass there usually requires far more than a slim majority
> > in the WG.
> > I hope we all understand the IEEE formal balloting group will be a
> > different set of people from our WG. One must be a member of the IEEE
> > Standards Association, so many SUO WG members will likely not join.
> > Also, new standards professionals with a stake or interest in the
> > document will join.
> >
> > Jim
> >
> >
> >
> > --------- Forwarded message ----------
> > From: jim.s3@juno.com
> > To: suo-policies@ieee.org
> > Date: Mon, 23 Feb 2004 20:49:11 -0500
> > Subject: Fw: SUO: MSO ballot canceled due to new IEEE voting rules
> > MIME-Version: 1.0
> > Content-Type: text/plain; charset=us-ascii
> > Content-Transfer-Encoding: 7bit
> >
> > Matthew (Chair) and SUO P&P Group,
> >
> > Given this new IEEE rule for email votes, request you
> > review the
> > current SUO rule for retaining voting rights.
> >
> > Jim Schoening
> >
> >
> >
> >
> >
> >
> >
> > --------- Forwarded message ----------
> > From: jim.s3@juno.com
> > To: standard-upper-ontology@ieee.org
> > Date: Mon, 23 Feb 2004 14:06:53 GMT
> > Subject: SUO: MSO ballot canceled due to new IEEE voting rules
> >
> > SUO Voting Members,
> >
> > Below is an IEEE announcement of how email votes should now be
> > counted.
> >
> > The rule is 'Majority of all voting members,' which equates to
> > Yes > (No + ABSTAIN + Non-votes).
> >
> > The rule applies immediately to new votes, but not
> > prior votes.
> > I asked an IEEE rep who said it even applies to a vote in process.
> >
> > As such, I feel I must cancel the current MSO vote
> > until we can
> > sort this out and educate all voters to the new rules.
> >
> > I believe this new rule will work fine, but only if all voting
> > members take the time to determine their position and cast a vote. As
> > such, I will ask the SUO P&P group to take another look at
> > the SUO rules
> > for retaining voting rights. If anyone wants to join this group,
> > send the message: subscribe suo-policies
> > to the address majordomo@ieee.org
> >
> > Incidently, for in-person meetings, IEEE clarified the voting
> > rule to be Yes > No, given a quorum.
> >
> > Jim Schoening
> >
> >
> >
> > -----Original Message-----
> > From: d.ringle@IEEE.ORG [mailto:d.ringle@IEEE.ORG]
> > Sent: Friday, February 20, 2004 2:03 PM
> > To: STDS-WG-CHAIRS@listserv.ieee.org
> > Subject: Message from IEEE-SA Standards Board Chair on Voting Rules
> >
> >
> > IEEE Sponsors:
> >
> > I would like to inform you of two IEEE Bylaw changes that
> > were approved
> > by
> > the IEEE Board of Directors in November 2003. Those changes,
> > which are at
> > the highest level of IEEE procedures and therefore supercede IEEE
> > Standards
> > Sponsor and Working Group procedures, affect the IEEE-SA
> > Standards Board
> > and all other IEEE Standards-developing groups (such as sponsors and
> > working groups).
> >
> > The first change concerns how abstentions are considered in
> > any vote held
> > at a face-to-face meeting or during a teleconference. The
> > rules now state
> > that abstentions no longer count toward the total number needed to
> > approve
> > or disapprove an action. What is needed is a majority of the
> > votes cast,
> > either approve or disapprove, to determine a decision. This change is
> > given
> > in IEEE Bylaw I-300.4 (1).
> >
> > The second change covers votes taken via email. Any email
> > ballot needs to
> > receive approval from a majority of voting members (all
> > official members
> > of
> > your group) to allow an action to be taken. It should be noted that
> > unofficial actions, such as straw polls, do not need to
> > follow this rule.
> > This change is contained in IEEE Bylaw I-300.4 (4).
> >
> > You can read these two bylaw changes here:
> > http://www.ieee.org/portal/index.jsp?pageID=corp_level1&path=a
> bout/whatis
> /by
> laws&file=i-300.xml&xsl=generic.xsl
>
>
> These changes are now the official rules, and you should begin to follow
> them immediately. Any previous actions taken are not affected by these
> rules. Please ensure that your Sponsor or Working Group procedures are
> not
> in conflict with these revised Bylaws. Remember that you can default to
> the
> IEEE Bylaws as well.
>
> If you have any questions concerning these new rules, please contact Mary
> Lynne Nielsen (m.nielsen@ieee.org) or Dave Ringle (d.ringle@ieee.org.)
>
> Sincerely,
> Don
> **********************************************
> Don Wright don@lexmark.com
>
> Chair, IEEE SA Standards Board
> Member, IEEE-ISTO Board of Directors
> f.wright@ieee.org / f.wright@computer.org
>
> Director, Alliances & Standards
> Lexmark International
> 740 New Circle Rd
> Lexington, Ky 40550
> 859-825-4808 (phone) 603-963-8352 (fax)
> **********************************************
>
>
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> ________________________________________________________________
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