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[802.3_DIALOG] IEEE 802.3 September 2026 interim meeting announcement

Dear Colleagues,

This is to announce that the IEEE 802.3 Working Group will hold an interim meeting from 19h00 to 21h00 WEST (UTC +1) on Thursday, 17 September 2026, at the Lisbon Marriott, Lisbon, Portugal, during the IEEE 802.3 September 2026 interim meeting series. As with all meetings held during the IEEE 802.3 September 2026 interim meeting series, the IEEE 802.3 Working Group interim meeting will be held in person, with provision for remote attendance provided on a best-effort basis. Registration is REQUIRED FOR ANYONE WHO ATTENDS ANY MEETING during the IEEE 802.3 September 2026 interim meeting series, including this IEEE 802.3 Working Group interim meeting. Registration information can be found at <https://www.eventbrite.com/e/ieee-8021-8023-september-2026-interim-session-registration-1981242356221?aff=oddtdtcreator>. Please note that the discounted early registration fee deadline is Sunday, 16 August 2026.

Subclause 4.1 'Attendance at Meetings' of the IEEE 802 LMSC Working Group Policies and Procedures says that 'A participant shall attend at least 75% of a meeting slot's duration ...' and satisfy any registration requirements to gain 'Credited Attendance' at that meeting slot. It then goes on to say, 'A participant that has Credited Attendance in at least 75% of the meeting slots in a Session has Session Attendance Credit for that Session.'. A participant requires Session Attendance Credit at two of the last four plenary sessions, with the ability to substitute one credited interim session for one plenary session, to gain or retain IEEE 802.3 voting membership. Subclause 4.2 'Voting Membership' says, 'A credited Interim Session (an Interim Session with attendance credit) is one that has been declared by the Working Group Chair.'.

The IEEE 802.3 September 2026 interim meeting series is a credited Interim Session. IMAT will be configured with four meeting slots, two in the morning and two in the afternoon, for Monday through Thursday of the Session. The IEEE 802.3 interim meeting on Thursday evening will be configured in IMAT as a meeting slot with extra credit. This means it will provide an additional opportunity for participants to gain Credited Attendance in a meeting slot without increasing the overall number of meeting slots in the session. All other meetings will be configured with zero credit. The configuration of an example day can be found at <https://ieee802.org/3/rules/interim_meeting_example_day.jpg>.
 
This will result in a total of sixteen meeting slots during the interim meeting series, and a participant will have to gain Credited Attendance at a minimum of twelve meeting slots (75% of sixteen) to obtain Session Attendance Credit toward gaining or retaining IEEE 802.3 voting membership. At a high level, this will require attendance for at least three days during the four-day Interim Session. The requirement to gain Credited Attendance at a minimum of 75% of the meeting slots of the Interim Session can, however, be achieved in any way a participant chooses. For example, this could be achieved by obtaining Credited Attendance in the two Monday afternoon meeting slots, all four meeting slots on Tuesday and Wednesday, one Thursday morning meeting slot, and the IEEE 802.3 interim meeting on Thursday evening.

Any request to retrospectively add attendance in IMAT shall be made to the IEEE 802.3 Recording Secretary within four hours of the end of the respective IMAT meeting slot and accompanied by confirmation of attendance from the respective meeting Chair or other officer. If you attend a meeting but do not sign in to an IMAT meeting slot for some reason (e.g., you do not attend at least 75% of a meeting slot's duration), it is your responsibility to ensure your attendance is recorded in the respective meeting minutes. If you attended via a teleconference tool or signed the attendance sheet circulated during the meeting, your attendance will be recorded by following the instructions provided. You must always review the minutes of any meeting you attend to ensure your attendance is recorded correctly.

I look forward to seeing you in Lisbon.

Best regards,
  David Law
  Chair, IEEE 802.3 Working Group

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