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[802SEC] UL and 802 policy about restriction notices in e-mails.


I just got off of the phone with John Verscaj, Vice President and General Counsel of Underwriters Labs. He (effectively) said he understands our position and will not oppose it further. He is investigating options with the IT Department of UL and with the upper management of UL that will solve the problem at the UL end. The current situation is that (as far as he knows) the "Internet E-mail Confidentiality Disclaimer" is automatically appended to all external e-mails as they leave UL.

Until he gets that problem solved I suggested that UL could correspond with us via fax, postal mail or an outside e-mail account. I said that we would respond promptly and were happy to work with them.

So, as far as I am concerned, this is no longer a priority issue. This episode does point out that it would be useful to have relevant text in our P&P. To that end (as promised earlier), I would like to put the following text in as a proposed addition to the IEEE Project 802 Operating Rules. As an interested party and voting member of 802.3, I would also propose the same text for adoption in 802.3, to be removed upon adoption by 802. This is only because the adoption track for non-controversial issues in 802.3 is faster.

Bob O'Hara, please put me down for a November Monday agenda item to propose the following addition to the Operating Rules:

(We currently have no "Procedure" for how to achieve "openness" in our meetings. I think this is a start on the more general topic.
I believe that the text is an accurate representation of our long standing policy.)


(Proposed documentation of existing) 802 Policy regarding restrictive notices

IEEE 802 operates in an open manner.  To that end, no material submitted to IEEE 802, or any of its sub-groups, will be accepted or considered if that material contains any statement that places any burden on the recipient(s) with respect to confidentiality or copyright. This policy specifically includes e-mail.

Any material that has such a "Confidentiality Disclaimer" on it is not acceptable. The purpose of such a disclaimer is to transfer some level of responsibility to the recipient for deciding whether or not it is appropriate to disclose, use, disseminate, copy, post or otherwise distribute, the material.

IEEE 802 accepts no such responsibility.
The most effective way for 802 to decline any such responsibility is to not accept material with such a disclaimer.

Correspondence with 802 groups will not be confidential. It is very likely that any such correspondence (in addition to being discussed in open meetings) will be posted in the open portion of our web-site and thus will be disclosed, disseminated and distributed. Anyone who wishes to correspond with an 802 group must understand and accept this as a condition of sending us any documentation. Inclusion of any restrictive notice is contrary to, and negates, any indication of acceptance of the IEEE 802 policy of openness.

Copyrighted works may be accepted as submissions for inclusions in drafts only with an appropriate release. Copyrighted works may be referenced in drafts and presentations if they are available on reasonable and non-discriminatory terms.

Best regards,


| Geoffrey O. Thompson                    |
| Vice Chair,  IEEE 802                   |
| Nortel Networks, Inc.  M/S: P79/06/B04  |
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