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FW: [802SEC] Ballot periods

I agree with Geoff on 15 days. That is a long enough period that one
have to exert care about the exact start. When the period is cut down to
days, it can start on a Friday and contain two weekends. Someone who
see the email before end of business on Friday and actually takes the
weekend off won't see the ballot announcement until Monday. This gives
only 5 weekdays or 7 calendar days to review the draft and get their
comments in.

We are an organization with international participants so it is always
possible that someone's holiday day is falling into the recirculation
delaying notification by another day.

If one takes a week of vacation, one can end up with just one day.
that some of us almost never take a week off email - I'm in that
However, I strongly believe that one ought to be able to take a short
from email without missing a recirculation.

15 days means that every recirculation will span 2 weeks and be
insensitive to the day of the week it starts.


-----Original Message-----
From: Roger B. Marks []
Sent: Wednesday, February 05, 2003 4:44 PM
To: Grow, Bob
Subject: Re: [802SEC] Ballot periods


I got to wondering about the typical duration of recircs in IEEE-SA,
so I took a look at the data from 2002
<>. I found this:

Total Recircs      103
   8+ days or less    0
   9+ days           54
  10+ days or less   65
  15+ days or less   74
  20+ days or less   82

The "+" sign means that there is an extra fraction of a day. For
example, a recirc that opens on the 1st and closes at the end of the
10th is 9+ days.

Personally, I would be happy to support an LMSC rules change to
specify a minimum of 10 full (24-hour) days for Sponsor Ballot


>This is to inform you that I intend to propose a rules change to
>enforce minimum ballot periods for our Sponsor ballots.  I also
>intend to raise the issue of ballot periods to ProCom for all SA
>ballots.  It is now clear to me that the ballot center does not
>enforce any particular ballot period.  (I also can't find any
>rules/P&P that requires them to enforce any arbitrary minimum.)  I
>believe the ballot center operates to a default -- the ballot being
>open for some period of time on 10 dates in the US eastern time zone
>(probably restricted by the announcement being sent during their
>working hours).  In an exchange trying to determine how the ballot
>center counted "days", I postulate what I thought was a theoretical
>question asking if the period would be have to be 10 days (i.e., 10
>* 24 hours) or only 10 calendar dates.  At the time the question was
>posed, I thought the ballot center was enforcing a minimum ballot
>period  what I got in response was an offer for a SB recirculation
>period a day shorter (i.e., days).
>I just received a particularly onerous example of what is being
>allowed by the ballot center.  I received the announcement slightly
>before noon Pacific Time.  The ballot closes on February 2 at 11:59
>pm EST.
>So, for me, I have 9.375 days to respond (and four of those days are
>on a weekend).  For many international participants, they
>realistically will have much less time with this ballot (many won't
>see the announcement until their Monday morning).  If one or two of
>you would like to review my proposed rules change text prior to
>distribution to the SEC I would appreciate a response.
>Bob Grow
>Chair, IEEE 802.3 Working Group