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[802SEC] 802W-0917-Early Registration and Full Refund Deadline-Friday July 28, 2017

IEEE 802 Wireless Interim Session 
September 11-15, 2017
Waikoloa, Hawaii, USA

Friday July 28, 2017

Early Registration and Full Cancellation Refund Deadline Friday July 28th 

Session Dates:  Sunday September 10th through Friday September 15th 
Event Registration and Information: 

Registration Fees & Deadlines  

Early:  Before 6:00 PM Pacific Time, Friday, July 28, 2017 
* $US 650.00 for attendees staying at the Hilton Waikoloa (3 Night Minimum)
* $US 950.00 for all others (including local attendees not staying at the group hotel)

Standard:  Before 6:00 PM Pacific Time, Friday September 1, 2017
* $US 850.00 for attendees staying at the Hilton Waikoloa (3 Night Minimum)
* $US 1150.00 for all others (including local attendees not staying at the group hotel)

   Late/On-site:  After 6:00 PM Pacific Time Friday, September 1, 2017
* $US 1050.00 for attendees staying at the Hilton Waikoloa (3 Night Minimum)
* $US 1350.00 for all others (including local attendees not staying at the group hotel)

* Student Registration: $US 150.00 (college students bachelor or post-graduate level)
* The Student meeting fee is available only one time per person. 
* The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights. 
* A valid current student ID must be shown when picking up the meeting badge.

Registration Fee Includes 

* Network/Internet services 
* AV equipment
* Power hook-ups in the meeting rooms
* Session Name Badge
* Light Breakfast
* Moring and afternoon refreshments
* Lunch (Monday - Thursday)
* Wednesday evening social
* Meeting services and supplies

Refund Deadlines

* Full Refund: 6:00 PM Pacific Time Friday July 28, 2017
* $US 150.00 Cancellation Fee: 6:00 PM Pacific Time September 1, 2017
* No Refund: After 6:00 PM Pacific Time Friday September 1, 2017

Issuing of Cancellation Refunds

All refunds will be issued after the cancellation deadline of the session.

IEEE 802 Interim Session Group Hotel 

Hilton Waikoloa Village
69-425 Beach Drive
Waikoloa, Hawaii, USA, 96738
Tel: +1 (808) 886-1234 

$US 175.00/Night (plus applicable taxes)*
* Single/Double Occupancy Run of House Rooms, Internet access included. 
* Extra Adults (>2): $US 20.00 per adult per night

* Extended Dates: August 31st through September 23, 2017
* IEEE 802 Rates are subject to availability of the room block and hotel occupancy.

* Cancellation Policy: No Penalty if Cancelled by 6:00 PM Hawaii Time on the day prior to scheduled arrival.

* Cut Off Date - 6:00 PM Hawaii Time, Friday August 11, 2017.*
o If the block is sold out before 6:00 PM Hawaii Time on August 11, 2017 IEEE 802 Wireless Group Rates may no longer be available.

Making IEEE 802 Wireless Reservations at the Hilton Waikoloa 

Please use this secure link for IEEE 802 Wireless Group Room Reservations: 

If you need reservation assistance please contact the Hilton Waikoloa Directly. 
* Hilton Waikoloa Telephone: +1 (808) 886-1234
* Toll Free Reservations Phone: 1-800-HILTONS (1-800-445-8667)
* Outside the United States and Canada please click here to find your local phone number.

IEEE 802 Wireless Group Hotel Reservation Policy
The combined hotel room stays of attendees are used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Hilton Waikoloa for three (3) or more nights is not eligible for the registration discount. The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings.

USA Entrance VISA and IEEE Standards Invitation Letter

A Visa may be required for entrance into the USA. For standards participants traveling to the USA, we recommend visiting the USA government site to determine if you need to obtain such a visa.  (


The IEEE Standards Association can provide registered attendees with a letter of invitation. Please complete the necessary information requested in the registration form. Letters shall be emailed once a week on Wednesday. 

United Airlines Discount – IEEE 802 Wireless Interim Session Attendees

United Airlines has assigned a specific discount code to the September 2017 IEEE 802 Wireless Interim Session. 

US 50 States & Canada Customers: 
* Book online via
o Provide the Z Code ZYTH, Agreement Code 405759
* Call United Reservations Meetings Desk at 800-426-1122
o Provide the Z Code ZYTH, Agreement Code 405759
* For all tickets issued through United Meetings Reservations Desk, there will be a booking service fee per ticket collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip.

Passengers outside the US 50 States & Canada: 
* Call your professional travel agency
* Book online via
o Provide the Z Code ZYTH, Agreement Code 405759
* Email
o Provide the Z Code ZYTH, Agreement Code 405759
o Please allow 24 hours for email requests to be processed.

Travel agency bookings: To avoid debit memos and ensure tracking for United Meetings Rewards, the Z-code must appear in the Tour Code box. 
Note: Do not add letters “IT” in the Tour Code box or any other information in the Tour Code box other than the Z-code. 

Email Distribution List 

We provide e-mailed session announcements and updates via a Meeting Information email distribution list.  To join this list and stay informed, send email to  with no subject and with the following 2 lines appearing first in the body of the message: 

subscribe stds-802-all 

Meeting Planner Contact Information 

Dawn Slykhouse
Face to Face Events Inc.
621 Promotory Drive West
Newport Beach, CA  92660  USA

Phone:  +1 (949) 514-8004
Session information is also available on the IEEE 802 website: and at

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