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Proposed Letter to CS SAB and IEEE-SA Standards on Electronic Balloting

Per agreement at the SEC meeting, I am sending out letter for Electronic
Balloting for review by the SEC prior to official submission. Please send me
comments by 4Jan2000.

To: Mike Binder   -  IEEE-SA Balloting Service
Cc: CS Standards Activity Board
Fr: Jim Carlo - Chair, IEEE 802

The 802 SEC recommends that the entire LMSC Sponsor ballot process should be
conducted electronically (via e-mail and web). The entire process includes
ballot pool formation, ballot group solicitation and request, ballot group
approval, ballot submission, vote collection and comment resolution.

In order to implement Electronic Balloting, the attached procedures were
developed by Bob Love ( for electronic ballot group formation
and approval in order to verify and approve the individuals and their email
addresses in the balloting group.

Jim Carlo( Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
TI Fellow, Networking Standards at Texas Instruments
Chair, IEEE802 LAN/MAN Standards Committee


1. Noting that the most critical addresses of the people in the ballot pool
are their email addresses, the entire process should be based on
communication via those email addresses.  As such a critical first step is
to obtain the correct email addresses of the people that have volunteered to
participate in LMSC ballots.
To do so, please send out a mailing to the entire group of volunteers
notifying them that we are moving toward electronic balloting, and that
supplying their correct e-mail contact information will be critical to
maintaining their eligibility to participate in future sponsor ballots.
The move to electronic balloting will require both email capability, and
access to the web to download drafts, to submit comments, and to vote.
Require the ballot pool volunteers send their full contact information
including email address in response to this note.  (You can set this up by
having them send the information electronically, which will facilitate your
building a data base).

2. At the time of ballot pool formation for any LMSC vote, conduct the
ballot pool formation electronically only.  This way, all returns have
guaranteed valid e-mail addresses at the time the pool is formed, and
eliminates the requirement for the working group chairs to go through the
additional address validation process.

3. In the invitation e-mail make it clear that no hard copy materials will
be made available to anyone.  Also make it clear that it is the
responsibility of people that volunteer to participate to cast their vote
(Approve / Do Not Approve / Abstain) in a timely manner, and that failure to
cast their vote after volunteering is sufficient cause to remove their names
from the overall 802 ballot pool.

Jim Carlo( Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
TI Fellow, Networking Standards at Texas Instruments
Chair, ISO/IEC JTC1/SC6 Telecom and Info Exchange Between Systems
Chair, IEEE802 LAN/MAN Standards Committee