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Re: [802SEC] 802 Plenary registration fees

Members of the SEC,

As Bob points out, the amount budgeted for food and beverage (F&B) which
includes the continental breakfasts, morning coffee breaks, afternoon
coffee and cookie breaks and the social ranges from $75 to $95 per
registeree per meeting.  The budgeted amounts assume that we will
continue the current level of F&B service and vary depending upon the
meeting site.  For example, I expect F&B to be more expensive in San
Francisco than in Albuquerque :-)

Clearly we can change the quantity and type of F&B service that we
provide during the Plenary week.  However, unless we make a drastic
reduction in level of F&B service, the registration fees have to be
increased to achieve and maintain a reserve adequate to cover the worst
case cancellation penalties that would result if we had to cancel a
meeting on short notice.



"Grow, Bob" wrote:
> Oops, I was looking at some old budget numbers.  Bill's 2003 forecast for
> F&B is $75 to $95 per attendee, this compares to an average of $67 per
> attendee in 1999. That's even more room to look at F&B than I originally
> thought.
> NOTE: In 1999 Kauai (post cookie) was $139 per attendee and Austin/Montreal
> (precookie) averaged $48.  While some of the difference is venue, most was a
> change in F&B expectations began at that Kauai meeting.)
> --Bob
> -----Original Message-----
> From: Bill Quackenbush []
> Sent: Tuesday, October 08, 2002 4:17 PM
> To: IEEE 802 SEC
> Subject: [802SEC] 802 Plenary registration fees
> Members of the SEC,
> As I indicated in the Treasurer's report at the closing SEC meeting in
> July, we need to increase the Plenary meeting registration fees in order
> to maintain a reserve adequate to cover the worst case meeting
> cancellation penalties.  This criteria requires that 802 maintain a
> reserve of at least $125k to cover the worst case primary hotel contract
> cancellation penalty.  To achieve this, the Plenary meeting fee must be
> raised to at least $275/$325 beginning with the March, 2003 Plenary
> meeting.  I have not yet reviewed the secondary hotel contracts.
> Depending on the penalties in these contracts, the increase may need to
> be greater.
> The budget through 2003 assuming $275/$325 registration fees is attached.
> While it appears that the Treasurer does not need approval to set the
> Plenary meeting fees (Section 2 of the LMSC Operating Rules), I request
> your support for an increase in the Plenary registration fee of at least
> $25, but no more than $50 beginning with the March, 2003 Plenary meeting.
> Thanks,
> wlq