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RE: [802SEC] Let's Make a Deal For Everyone to do January 2004 in Vancouver !!!

Carl,  The numbers were chosen based on the actual May Wireless interim pick-up.  
I suspect there is a combination of ingredients that comes into play here.

But the truth is the way hotels play their attrition policies these days, you're much better off starting out on the ultra-conservative side and making later adjustments.  That way the potential penalties are based on the lower figures, and since we're not working with a season where they are likely to sell out, the hotels are only too happy to increase the block should the need arise.  Once we have sold-out the original block, we are essentially freed from further attrition liabilities.  Since we would be holding all of the meeting space another group could not intervene on our block, and the reason we could get the space at that price is that the demand is at a seasonal low.  

Another factor which augers for the low numbers is that past experience has shown that Vancouver has tons of nearby low cost alternatives, so we can't really expect to get more than about 70% of the attendees to choose our hotels no matter what we do.  And if we do need to increase, I'd a lot rather make that decision after the September interim meeting, when we have our most up-to-date number to work from.  

As I am fond of saying about hotel guarantees:  Going up is NEVER the problem because everyone wants the business; going down, however, can be a major hassle !!!  

Thanx, Buzz
Dr. Everett O. (Buzz) Rigsbee
Boeing SSG
PO Box 3707, M/S: 7M-FM
Seattle, WA  98124-2207
Ph: 425 865-2443
Fx: 425 865-6721

-----Original Message-----
From: Stevenson, Carl R (Carl) []
Sent: Saturday, August 16, 2003 5:32 AM
To: Rigsbee, Everett O
Subject: RE: [802SEC] Let's Make a Deal For Everyone to do January 2004
in Vancouver !!!

Works for me, Buzz ... my only question
is is 450 rooms at the HR enough for the
wireless folks?  .15 has gotten BIG and
.20 has over 200 voters, IIRC ... Check
your membership counts/estimates with
Stuart, Bob and Mark/Jerry.

Other than that, APPROVE on .18's behalf.


> -----Original Message-----
> From: Rigsbee, Everett O []
> Sent: Friday, August 15, 2003 10:02 PM
> To: 802 Bob Grow; 802 Geoff Thompson; 802 Howard Frazier; 802 Michael
> Takefman; 802 P Nikolich; 802 Tony Jeffree; 802 Bob Heile; 
> 802 Stuart J.
> Kerry
> Cc: 802 @F2F Dawn S; Darcel Moro; 802 @F2F Jennifer Hull; 802 Bill
> Quackenbush; 802 Exec
> Subject: [802SEC] Let's Make a Deal For Everyone to do January 2004 in
> Vancouver !!!
> Colleagues,  During our closing meeting in SF I was asked to 
> explore the possibilities of allowing the Wired Folks (802.1, 
> 802.3, and 802.17) to join the Wireless Folks for the January 
> 11-16, 2004 Interim in Vancouver, BC.  After several weeks of 
> looking at various alternatives to have a workable solution, 
> I believe we have come up with an arrangement that does the 
> job for an 802-hosted interim for all who care to partake.  
> Here's the essence of the deal and why I think it works the 
> best for all concerned: 
> First some facts: 
> 1. The Wireless Group is really too big for Fairmont VCR but 
> had kindly volunteered to jam in there to help with the 
> attrition penalty from July 2002.  
> 2. The Wired guys did Fairmont Vancouver last January and it 
> was just perfect for them.  
> So the deal hinges on the fact that we can get full access to 
> Hyatt Regency Vancouver for the same week, and I've been told 
> we can get that if we can act right now.  So we can do all 
> the Wireless Groups very comfortably at Hyatt Regency 
> Vancouver with their more flexible meeting space and allow 
> the Wired Groups to have full access to the Fairmont Hotel 
> Vancouver once again (which they say they prefer anyway) and 
> everybody's happy.  Not only that but we will be able to have 
> full coverage for our on-site network for both properties for 
> the full week as part of our already contracted cost.  This 
> will be an obvious precursor to our November 2005 plenary 
> with the same two properties, so we should have all of our 
> set-up and layout issues thoroughly sorted out beforehand 
> with hardly any effort in 2005.  
> So I'm thinking we need to do 450 rooms peak at HR-VCR for 
> Wireless and 300 rooms for Wired, etc. at Fairmont VCR, and 
> have access to all of their combined meeting spaces all week. 
>  And I believe we can do all this with a room-rate at both 
> properties of $140.CAD/night  (~=$99.US/night).  We CAN work 
> a deal to this effect if we can agree to go for it before the 
> end of next week (8/22/03).  If we get bogged down in too 
> many other alternatives then we will probably lose our chance 
> at this.  
> So I would like to open this proposal for consideration and 
> comment from the EC and various WG reps.  Can we agree to 
> make this one work ???  
> It IS a combination that has worked extremely well in the 
> past and the price seems very reasonable to me.  
> Thanx,  Buzz
> Dr. Everett O. (Buzz) Rigsbee
> Boeing - SSG
> PO Box 3707, M/S: 7M-FM
> Seattle, WA  98124-2207
> (425) 865-2443    Fx: (425) 865-6721