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Re: [802SEC] +++ EC Motion - Approve First round Site inspection Visit to Asia- Ballot Closes 9 March 2014 +++


I vote Approve.

James Gilb

On 02/27/2014 06:32 AM, Jon Rosdahl wrote:
Dear EC members,
     We have been fortunate to have located several potential locations in
Asia (2 in Bangkok, 2 in K-L, and 3 in Singapore).
These locations look promising, but unless we send someone to look at them,
we will not be sure if these locations will work.
I will be in Singapore next week for other meetings and will try to visit
some of the properties there, but it would be good to investigate all the
opportunities in all three locals.
Bob Heile has agreed to take a trip that would combine investigation of
these potential locations in one trip.  He has negotiated with the hotels
to provide free hotel rooms, but the hotels want to give the credit for the
hotel stay on a master contract once we have the meeting at the respective
As some of these locations may also work for a Wireless Interim, the IEEE
802 and the IEEE 802.11/.15 treasury would share the costs for this site
visit trip equally.
The total expected expenses are expected to not to exceed $6,000.

Once we have identified more definite targets, then we would have our
service vendors look at only properties that we felt had a high probability
to use for further follow-up visits to ensure a quality meeting.

Paul has authorized me to conduct a 10 day eballot on the motion below.

= = = = = = = = = = = = = = = = = = =
Motion for 10 day ballot:
Start of ballot:  Friday 27th of February 2014
Close of ballot: Monday 9th of March 2014   11:59PM AOE

*Move to approve a first round site inspection trip to Asia for 1 person
with an overall budget expenses expected less than $6,000 (expenses to be
shared equally with the IEEE 802.11/.15 Treasury) to reduce the current
prospect list from 7 sites in Asia (2 in Bangkok, 2 in K-L, and 3 in
Singapore) to 2-3 that have the highest potential as measured by space,
cost, and network.  *

The purpose of the trip includes:
  The site inspection would include review of all the meeting space, meeting
room layouts, network capabilities, AV/power requirements, F&B
specifications, security, staffing  coordination, shipment arrangements and
any other session considerations, including pricing and billing procedures.

Standard Travel expenses (e.g. Coach Class Air travel, local transport,
food and lodging) to be reimbursed. A Trip Report will be expected along
with the expense report submission.

Moved:   Jon Rosdahl

Seconded: Clint Chaplin

Early close: As required in subclause 4.1.2 'Voting Rules' of the IEEE
project 802 LAN/MAN Standards Committee (LMSC) Operations Manual (v15 As
approved 19 July 2013) , this is notice that this ballot may close early
once sufficient responses are received to clearly decide a matter.

  - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

4.1.2 Voting rules

At times, it may become necessary for the Sponsor to render a decision that
cannot be made prior to the close of one plenary but must be made prior to
the opening of the following plenary. Such decisions may be made using
electronic balloting.  Provision shall be made for the IEEE 802 LMSC
membership to observe and comment on Sponsor electronic ballots. All
comments from those who are not members of the Sponsor shall be considered.
Commenters who are not members of the Sponsor are urged to seek a Voting
Member of the Sponsor (normally their WG or TAG Chair) to include the
viewpoint of the commenter in their vote.

The Sponsor Chair, or a Sponsor member designated by the Sponsor Chair
(usually a Vice Chair), shall determine the duration of the ballot, issue
the ballot by e-mail and tally the votes after the ballot is closed.
Sponsor Voting Members shall return their vote and comments by e-mail.

The minimum duration of an electronic ballot shall be 10 days. For urgent
matters once sufficient response is received to clearly decide a matter,
the ballot may be closed early. This allows a decision to be reach in less
than 10 days. Ballots where the possibility of an early close exists must
be clearly marked accordingly. Otherwise, the tally of votes shall not be
made until at least 24 hours after the close of the ballot to allow time
for delivery of the e-mail votes.


Jon Rosdahl                         Standards Architect
hm:801-756-1496                  CSR Technologies Inc.
cell:801-376-6435                 10871 North 5750 West
office: 801-492-4023             Highland, UT 84003

A Job is only necessary to eat!
A Family is necessary to be happy!!

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