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Dear EC members,
We have been fortunate to have located several potential locations in Asia (2 in Bangkok, 2 in K-L, and 3 in Singapore).
These locations look promising, but unless we send someone to look at them, we will not be sure if these locations will work.
will be in Singapore next week for other meetings and will try to visit some of the properties there, but it would be good to investigate all the opportunities in all three locals.
Heile has agreed to take a trip that would combine investigation of
these potential locations in one trip. He has negotiated with the hotels to provide
free hotel rooms, but the hotels want to give the credit for the hotel
stay on a master contract once we have the meeting at the respective
As some of these locations may also work for a Wireless
Interim, the IEEE 802 and the IEEE 802.11/.15 treasury would share the
costs for this site visit trip equally.
The total expected expenses are expected to not to exceed $6,000.
we have identified more definite targets, then we would have our
service vendors look at only properties that we felt had a high
probability to use for further follow-up visits to ensure a quality
Paul has authorized me to conduct a 10 day eballot on the motion below.
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Motion for 10 day ballot:
Start of ballot: Friday 27th of February 2014
Close of ballot: Monday 9th of March 2014 11:59PM AOE
approve a first round site inspection trip to Asia for 1 person with an
overall budget expenses expected less than $6,000 (expenses to be shared
equally with the IEEE 802.11/.15 Treasury) to reduce the current
prospect list from 7 sites in Asia (2 in Bangkok, 2 in K-L, and 3 in
Singapore) to 2-3 that have the highest potential as measured by space,
cost, and network.
The purpose of the trip includes:
inspection would include review of all the meeting space, meeting room
layouts, network capabilities, AV/power requirements, F&B
specifications, security, staffing coordination, shipment arrangements
and any other session considerations, including pricing and billing
Travel expenses (e.g. Coach Class Air travel, local transport, food and
lodging) to be reimbursed. A Trip Report will be expected along with
the expense report submission.
Moved: Jon Rosdahl
Seconded: Clint Chaplin
close: As required in subclause 4.1.2 'Voting Rules' of the IEEE
project 802 LAN/MAN Standards Committee (LMSC) Operations Manual (v15 As
approved 19 July 2013) , this is notice that this ballot may close
early once sufficient responses are received to clearly decide a matter.
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4.1.2 Voting rules
times, it may become necessary for the Sponsor to render a decision
that cannot be made prior to the close of one plenary but must be made
prior to the opening of the following plenary. Such decisions may be
made using electronic balloting. Provision shall be made for the IEEE
802 LMSC membership to observe and comment on Sponsor electronic
ballots. All comments from those who are not members of the Sponsor
shall be considered. Commenters who are not members of the
Sponsor are urged to seek a Voting Member of the Sponsor (normally
their WG or TAG Chair) to include the viewpoint of the commenter in
The Sponsor Chair, or a Sponsor member designated by
the Sponsor Chair (usually a Vice Chair), shall determine the duration
of the ballot, issue the ballot by e-mail and tally the votes after the
ballot is closed. Sponsor Voting Members shall return their vote and
comments by e-mail.
minimum duration of an electronic ballot shall be 10 days. For urgent
matters once sufficient response is received to clearly decide a matter,
the ballot may be closed early. This allows a decision to be reach in
less than 10 days. Ballots where the possibility of an early close
exists must be clearly marked accordingly. Otherwise, the tally of votes
shall not be made until at least 24 hours after the close of the ballot
to allow time for delivery of the e-mail votes.
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