Thread Links Date Links
Thread Prev Thread Next Thread Index Date Prev Date Next Date Index

Re: [802SEC] Q1 IEEE 802 LMSC Data in NetSuite.


Hmm, part of me says we should just tell them that they need to attach the bank statement (which I am guessing they get) to each credit card transaction. Just refuse to do it because they are being silly.

If they think that is too much effort for IEEE-SA or IEEE to do, then maybe they should re-think NetSuite.

So, I suggest we draft a letter telling them that the 802 Treasurer nor any 802 funded individual will _not_ be doing this and if they want it done, they need to pay, out of their own funds, to have it done.


James Gilb

On 07/21/2015 10:40 AM, Clint Chaplin wrote:
Dear all,

It turns out there is an additional IEEE requirement to attach supporting
documentation to every transaction $1,000 and above.  This has not been
done yet, but I will be working away at it.

However, there is currently no way to automate this process in NetSuite; it
requires someone to manually touch every transaction $1,000 and above to
attach the documentation.  The upload template that IEEE is looking into
for us, will be incapable of doing such documentation attachment.

This is a problem for IEEE 802 LMSC.  For example, many of our credit card
deposits are $1,000 and above.  I just did a survey of IEEE 802 LMSC's
finances for the first half of 2015, and 206 out of 322 transactions are
$1,000 or more.  The only documentation that I have for credit card
deposits are the monthly Wells Fargo checking account statement and the
monthly credit card merchant account statement.  Given an envelope
calculation, I will essentially be attaching the exact same documents to
approximately 30 transactions each month.  Manually.

This is not a problem for 2015, in that we did receive special dispensation
for 2015 only to consolidate similar transactions on a monthly basis.  But
for 2016, I may just quit rather than face the effort that is being
required upon us.

On Fri, Jul 17, 2015 at 7:46 PM, Clint Chaplin <>


---------- Forwarded message ----------
From: Clint Chaplin <>
Date: Fri, Jul 17, 2015 at 7:43 PM
Subject: Re: 1Q 2015 data in NetSuite-due by 7/31/2015
To: Diane Mistretta <>, Paul Nikolich <>, Yatin Trivedi <>, Karen
Kenney <>
Cc: Juanita Lewis <>

Dear all,

All known financial data for IEEE 802 LMSC for the first quarter of 2015
has been entered into NetSuite.  The data for the 2015-01 Atlanta and
2015-03 Berlin departments has been finalized, but are not verified nor
audited.  The data for the other departments has not been finalized,
verified, or audited.  2015 Berlin is missing one transaction that I cannot
enter as an account payable because I do not even know the amount.

All bank statements for the first quarter have been reconciled.
Reconciled only verifies that the correct amounts are present;
reconciliation is no guarantee that the transactions have been put into the
correct accounts.

Clint (JOATMON) Chaplin
Principal Standards Engineer
Samsung R&D Institute America

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.