Thread Links Date Links
Thread Prev Thread Next Thread Index Date Prev Date Next Date Index

Re: [802SEC] Q1 IEEE 802 LMSC Data in NetSuite.

Dear EC,

While we can rail at the unfairness of it all,  that will have no effect.   The SASB came a hair's width from resolving to instruct us to hire an accountant to do this work.

Notwithstanding that I spoke against this part of the resolution,  before I got booted out of the room,  I think we should not be using our volunteer resources to do repetitive and time-consuming admin.

I would be supporting of getting an accountant in to take over the parts that are time consuming asap.   If anybody needs a motion to that effect,  I'll make it.

Best Regards,
Tel: +44 (1793) 404825 (office)
Tel: +1 (971) 330 6025 (mobile) ⇐ please note new number
Intel Corporation (UK) Limited
Registered No. 1134945 (England)
Registered Office: Pipers Way, Swindon SN3 1RJ
VAT No: 860 2173 47

-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [] On Behalf Of James P. K. Gilb
Sent: Tuesday, July 21, 2015 2:13 PM
Subject: Re: [802SEC] Q1 IEEE 802 LMSC Data in NetSuite.


Hmm, part of me says we should just tell them that they need to attach the bank statement (which I am guessing they get) to each credit card transaction.  Just refuse to do it because they are being silly.

If they think that is too much effort for IEEE-SA or IEEE to do, then maybe they should re-think NetSuite.

So, I suggest we draft a letter telling them that the 802 Treasurer nor any 802 funded individual will _not_ be doing this and if they want it done, they need to pay, out of their own funds, to have it done.


James Gilb

On 07/21/2015 10:40 AM, Clint Chaplin wrote:
> Dear all,
> It turns out there is an additional IEEE requirement to attach 
> supporting documentation to every transaction $1,000 and above.  This 
> has not been done yet, but I will be working away at it.
> However, there is currently no way to automate this process in 
> NetSuite; it requires someone to manually touch every transaction 
> $1,000 and above to attach the documentation.  The upload template 
> that IEEE is looking into for us, will be incapable of doing such documentation attachment.
> This is a problem for IEEE 802 LMSC.  For example, many of our credit 
> card deposits are $1,000 and above.  I just did a survey of IEEE 802 
> LMSC's finances for the first half of 2015, and 206 out of 322 
> transactions are
> $1,000 or more.  The only documentation that I have for credit card 
> deposits are the monthly Wells Fargo checking account statement and 
> the monthly credit card merchant account statement.  Given an envelope 
> calculation, I will essentially be attaching the exact same documents 
> to approximately 30 transactions each month.  Manually.
> This is not a problem for 2015, in that we did receive special 
> dispensation for 2015 only to consolidate similar transactions on a 
> monthly basis.  But for 2016, I may just quit rather than face the 
> effort that is being required upon us.
> On Fri, Jul 17, 2015 at 7:46 PM, Clint Chaplin 
> <>
> wrote:
>> FYI
>> ---------- Forwarded message ----------
>> From: Clint Chaplin <>
>> Date: Fri, Jul 17, 2015 at 7:43 PM
>> Subject: Re: 1Q 2015 data in NetSuite-due by 7/31/2015
>> To: Diane Mistretta <>, Paul Nikolich < 
>>>, Yatin Trivedi <>, 
>> Karen Kenney <>
>> Cc: Juanita Lewis <>
>> Dear all,
>> All known financial data for IEEE 802 LMSC for the first quarter of 
>> 2015 has been entered into NetSuite.  The data for the 2015-01 
>> Atlanta and
>> 2015-03 Berlin departments has been finalized, but are not verified 
>> nor audited.  The data for the other departments has not been 
>> finalized, verified, or audited.  2015 Berlin is missing one 
>> transaction that I cannot enter as an account payable because I do not even know the amount.
>> All bank statements for the first quarter have been reconciled.
>> Reconciled only verifies that the correct amounts are present; 
>> reconciliation is no guarantee that the transactions have been put 
>> into the correct accounts.
>> --
>> Clint (JOATMON) Chaplin
>> Principal Standards Engineer
>> Samsung R&D Institute America

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.

This email is sent from the 802 Executive Committee email reflector.  This list is maintained by Listserv.