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Dear EC members,
At the November 19th closing EC meeting, I took an action item to
follow up with IEEE staff on questions related to presentation of recordings of submissions at our standards development
Please see the responses below.
2 Questions related to presentation of recordings
a) Situation is that a member records a video of themselves presenting their document. The video is posted (not on mentor, but could be put on mentor) for
members to view. Discussion of the video may occur in a standards development meeting. Presentation of the video might occur during a standards development meeting.
RESPONSE - As this is considered a contribution, the contributor needs to submit these items to the Chair, who shall place it in the Working Group repository.
b) The webex tool makes both a transcription and a translation of a webex session available. We have not used these.
Do the rules allow or prevent these from being made available?
RESPONSE - A transcription or translation is the same as recording a meeting. Only an officer may record a meeting and the recording may only be used to generate the meeting minutes. Once the minutes have been prepared, the recording shall be deleted (see subclause 184.108.40.206 Recordings of the proceedings of standards development meetings of the IEEE SA Standards Board Operations Manual).
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